Automated Asset Harvesting Workflow

Develop an automated workflow that systematically collects (“harvests”) project assets (e.g., kickoff decks, technical designs, estimation models) at relevant project milestones or upon engagement closeout. The workflow should prompt project teams to submit required assets, support easy uploading from platforms like SharePoint, and allow categorization/tagging for reuse.

Put Simply: Automatically prompt and guide teams to submit their project assets at key moments, making asset collection seamless.

Why it Matters: Streamlines and standardizes the asset collection process, ensures up-to-date resources are available for future projects, and overcomes the current bottleneck of manual follow-ups and inconsistent participation.

Supporting Feedback: “In the past we ask folks, hey, you know, load stuff in Concourse, you know, but that's causing issue because on Concourse you cannot just search, right? ... Another method approach we took in the past was, hey, once in a little while we send out a communication e-mail to all those 30 projects. ... The whole cycle will take a month. By the time you think you'll get a good version, there must be another better version, like another new project already there.”